MT2015 : Coming Up to Oxford

2015 FRESHERS – Welcome to The Queen’s College!

The start of a new academic year is a busy time for students, academics and College staff.

So before things get really hectic have a read through our IT tips and reminders below…

“COMING UP” SUMMARY

  1. GETTING CONNECTED
  2. ANTI-VIRUS
  3. SECURITY UPDATES AND PATCHES
  4. P2P
  5. BACKUPS
  6. DISASTER MAY STRIKE AT ANY TIME
  7. PACK UP YOUR TROUBLES
  8. FREE SOFTWARE
  9. POWER
  10. TAKE NOTE
  11. PRINTING
  12. IT’S GOOD TO TALK

THE DETAIL

1) GETTING CONNECTED
We run a couple of wireless networks for students here (Eduroam and OWL), as well as the wired network for which you’ll need an Ethernet cable.  In order to get connected to these networks you will need a REMOTE ACCESS account.

The REMOTE ACCESS account uses the same username as your OXFORD SSO (Nexus) email but a different password.

Get a REMOTE ACCESS account here – https://register.oucs.ox.ac.uk/self/remote_access

Get it sorted now before you get to Oxford, one less thing to worry about!

Once you have registered for a REMOTE ACCESS password you will be able to have access to wireless. College has wireless in all College buildings.  You will see that there are several networks available:

  • Eduroam – is available all over Oxford (Colleges and Departments) as well as other academic institutions around the UK and the rest of the world.
  • OWL – is the Oxford Wireless LAN which is available to everyone in Oxford, you need a REMOTE ACCESS account and to run VPN client software to get connected.
  • QueensWifi – is for Fellows and College Staff.

We strongly recommend that Fellows, Students and Staff connect laptops and smartphones to the Eduroam wireless network because once configured you can get free Internet access all over the place (including the JR Hospital) without having to reconfigure for different networks.

Eduroam can be “tricky” to set up manually, so we recommend that you use the “Eduroam Configuration Assistant Tool” – Eduroam CAT – https://cat.eduroam.org.

Here is a link to the IT Office blog which gives more information about Eduroam CAT.

http://it.queens.ox.ac.uk/2013/08/15/eduroam-cat/

People who have recently updated their Apple iOS devices to iOS9 have had trouble connecting to Eduroam, however, if you use the Eduroam CAT mentioned above you should be fine. Here is a link to some instructions specifically for iOS9 devices.

http://it.queens.ox.ac.uk/2015/09/17/apple-ios-9-breaks-eduroam/

2) ANTI-VIRUS
Make sure your Anti-Virus software is up-to-date. You can get Sophos Anti-Virus software FREE whilst you are a member of the University.

Get Sophos Anti-Virus here: https://register.oucs.ox.ac.uk/self/software.

3) SECURITY UPDATES AND PATCHES
Make sure your computer has all the latest software and security updates – ie “Microsoft Windows Updates” and “Apple Software Updates”.

4) PEER TO PEER FILE SHARING
REMEMBER you can save yourself over £100 in Decanal fines by making sure your Peer to Peer (P2P) and File Sharing software is uninstalled.

5) BACKUP BACKUP BACKUP
Make sure you have backed up all your work during the Vacation and also have a backup plan for the new term. Remember – a backup is AT LEAST a second copy of your work.

Need some backup advice? Then come and have a chat with us in the IT Office during our Student IT Open Hour which is Monday to Thursday from 2.15 – 3.15pm during full term (Weeks 1 to 8).

6) DISASTER MAY STRIKE AT ANY TIME
Make sure you have packed your computer’s Backup and Recovery DVDs.

Viruses are getting very sophisticated and very nasty. If you get a virus or malware infection the only guaranteed method of “cleaning” your system is to format the hard disk and re-install EVERYTHING. This is why your computer’s Recovery disks and regular backups are so important.

The IT Office can offer advice on creating backup and recovery disks – so come and talk to us – preferably BEFORE you start having problems.

So please take note – If you get a virus and Sophos Anti-Virus can not remove it, you will be expected to reinstall your system.

7) PACK UP YOUR TROUBLES
Pack all your computer equipment in a good strong box so things don’t get lost, forgotten or broken in transit. [ Remember your computer’s Backup and Recovery DVDs! ].

8) FREE SOFTWARE
Microsoft Office 365 for Students – Students can now get Microsoft Office 365 for FREE at this link (You will need your OXFORD SSO credentials in to login.):

http://ox.ac.onthehub.com

9) POWER
Don’t forget all your power supplies – laptop, mobile phone, assorted cables, chargers and adapters. Put them in your box now (see 7 above).

10) TAKE NOTE – FRESHERS
Bring a pen and notepad – there is a lot to remember and it’s best to write it down! Research shows that people remember and learn stuff far better when they have written it down on a piece of paper. You can of course then transcribe your written notes onto your computer – which gives you another opportunity to read and remember stuff! Great!

11) PRINTING
Just send an email with a PDF, Word or Excel attachment to:

mobile.print@queens.ox.ac.uk

Then use your University Bod Card barcode number to release the print job from the Moffatt Room photocopiers.

You can also print from the computers in the Moffatt Room (Back Quad 6).

NB – Personal printer for your room – You can bring your own printer but be aware that wireless printers will not work in College.  We recommend you use USB cable to connect your printer to your computer.  Better still is to use the College photocopiers in the Moffatt room.

12) IT’S GOOD TO TALK
The IT Office is here to help – but please don’t leave your problems to the very last minute!

The IT Office wishes you a very successful Michaelmas Term 2015.

See you all next Monday!